<<< Sign-ups for both in-person and online conferences for 2024 are now closed. >>>
A reminder that the sign-ups for Monday on-campus meetings close at 6:00 pm on Sunday. And the sign-ups for Tuesday online meetings close at 6:00 pm on Monday.
Parents, check your email after school on November 19th for the link to sign up for the conferences. It will be from Ellie Gilbert or Communications via Constant Contact. In-person conferences with teachers and counselors (both academic and college) are available on 11/25/24, and online conferences with teachers and counselors are available on 11/26/24. Note: The examples below may reflect different days.
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Step 1: Select which date you wish to schedule. Note: The Teacher On Campus and Teacher Online have teachers who may need to be added to the other sign-ups. So, if you can't locate a teacher in one of the options, try the other. |
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Step 2: Select a staff member from the “Select Staff” drop-down menu. DO NOT leave this setting on Anyone. It will pick a random teacher (or counselor) who may not have your student in their class, in which case the teacher may cancel the meeting. |
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Step 3: Select an available time slot. |
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Step 4: Add your name, email (double check your email is accurate to ensure you receive confirmations, links, updates and can make changes), your student’s name, and the main goal for the meeting in the designated fields, provide any additional details in Add any special requests (especially if you chose "other" as a primary goal), then click “Book.”
Note: If you provide a mobile phone number, you can receive text reminders about upcoming meetings. |
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Step 5: The booking confirmation screen will be displayed. If you’d like to book another appointment, click “New Booking” to reschedule or "Cancel booking" to cancel.
Important Note: You should receive a confirmation of the booking in the email you provided within a few minutes. If you do not, double-check that you enter the correct email address. |
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Step 6: Check your email for the booking confirmation. If you need to reschedule your conference, please have a look at the link at the bottom of your confirmation email.
Note: If you never received the confirmation email, check your junk/spam folders. It is also possible that there was a typo in your email, in which case you should submit a request above to resolve the issue. |
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For Online Conferences: |
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Step 6: When your conference begins, open your confirmation email and click the “Join Your Appointment” box. |
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SMA Parent Teacher Conferences Sign Ups: FAQs for Parents
Q: Can I schedule appointments with more than one staff member?
A: Appointments are scheduled one at a time. You can schedule additional appointments by repeating steps 1-5 outlined above for each staff member you wish to meet.
Q: Can I schedule a combination of online and in-person conferences?
A: In-person teacher and counselor conferences are offered on November 25th. Online conferences with teachers and counselors are offered on November 26th. You can schedule appointments on both days (but not with the same staff member).
Q: Can I reserve time to schedule conferences with several staff members at once?
A: No Appointments are scheduled one at a time and are available on a first-come, first-served basis. We recommend that you prioritize one or two conferences you’d like to book and then attempt to schedule them in proximity.
Q: Is there a cut-off time for scheduling and schedule changes?
A: You can make new appointments through the Bookings link until 6:00 pm the day before the conference day. For instance, for the Monday conference, you would need to sign up or reschedule before 6:00 pm on Sunday. Appointment cancellations and rescheduling are available through the link in your appointment confirmation email. Although you can cancel any time, you cannot reschedule after 6:00 pm the day before, and you will not be able to choose a new time the same day.
Q: Can I cancel a conference?
A: Yes. In the email confirmation you received, you should see a link to "Reschedule." Click that and you should be taken to a page where you can "Cancel booking".
Q: If I put in the wrong email address when I booked a specific time/day, will I still get the slot?
A: Yes, but if you reserved a Teams meeting, you won't receive the link to join the meeting. And you won't receive updates about any changes to the schedule. So, if the person you were supposed to meet with cannot make the meeting for whatever reason, you may show up and they are not available. Submit a request above for assistance in resolving this issue.
Q: Can more than one parent from two different locations on Teams join a meeting?
A: Yes. The parent who received the confirmation email with the Teams link can forward that information to the other parent to join simultaneously. However, only the parent who signed up will receive the email/text reminders.
Q: Can I reschedule if the teacher or I did not attend the Teams meeting?
A: Yes. However, if the teacher's schedule is packed during the conferences, you may have to meet on another day or time. Please feel free to reply to the email you received with the teacher's email copied on it or check our website for their contact information.
Q: Do you need a Microsoft Teams account to join an online meeting for the conferences?
A: No. The meetings are set up so that you can join without creating an account. Here is a link to more information: Join a meeting without an account in Microsoft Teams - Microsoft Support